Mobile devices often end up loaded with apps designed to push notifications out to users. Games, social media, communication tools and personal organization tools like Calendar and Tasks are all designed to grab a user’s attention when something needs to be noted. When trying to concentrate on work, this becomes a constant distraction pulling away from the task on hand. It also creates a challenge for people trying to use these devices in presentation settings, as notifications about personal items such as communication or appointments can end up being shared on screen with a class or audience, and audio notifications can interrupt a presentation or playback of audio or video. Thankfully, there is a way to suppress all notifications when you’re using the iPad in a visible setting using Guided Access.
Guided Access is a feature of the iOS settings which allows you to do two major distraction-managing steps: eliminate notifications, and lock yourself into a particular app to help resist the pull of a quick game or social media checkin. Once the feature is activated, you can’t leave whichever app you’re in until you deactivate it (which can be configured with a passcode for more security). It also has a feature where you can specify parts of the screen that won’t receive any pop-ups. If you have a free app that pop-ups up with advertisements from time to time, for example, this could help eliminate those distractions. Finally, while it’s turned on, no aural nor visual notifications will occur from any other app. This includes:
- Addictive Games of your Choice
- Anything else which Pushes Notifications (Social Media apps, etc.)
You can, of course, disable many notifications permanently in the Settings app. Guided Access gives you the opportunity to temporarily disable them while you are sharing the iPad in the classroom setting and then have it go back to normal mode once you’re done, as well as to force yourself to stay in a mode such as writing, reading or drawing. To activate Guided Access, first turn it on in the Settings app under General->Accessibility->Guided Access. Here, you’ll specify if you want to use a passcode in order to turn it off once it’s activated. Once Guided Access has been activated, go to the app you plan on projecting or playing and triple-click the Home button. You’ll be notified that you’re in Guided Access mode (and, as a bonus for those of you projecting, you can lock the rotation here so that you don’t accidentally rotate your image while sharing). When it’s time to leave the app, triple-click the Home button again to disable Guided Access and return to normal use.
Parents and teachers may initially jump at the option to lock students into a particular app (an e-reader, notetaking app or school LMS, for example) by specifying a passcode which they control, then activating Guided Access before handing the device to the student. In this case, the student would then be unable to leave the app. There may be situations in which this is appropriate (test or controlled writing scenarios, for example), but most use cases for the iPad involve switching between multiple apps. In this case, the teacher or parent would have to enter the passcode every time a student wanted to switch between their electronic textbook, for example, and their notes program. Anybody planning on using Guided Access as a way to “put the blinders on” and focus on a single task should think through whether that single task also involves a single app, or whether a combination of apps is necessary thus making Guided Access a clumsy tool to fit the need. While not a long process, it does add an extra step each time you want to switch between apps to have to de-activate Guided Access and re-activate it in the new app.
Our interviews and conversations with students reveal that they are extremely mindful of how distracting notifications and other apps can be, and are often looking for ways to help manage their devices better to support focus. Coaching students to use Guided Access when appropriate can give them a tool to use when they notice that they need it and when it fits the nature of the task. Similarly, for anyone giving presentations or sharing multimedia in class, using it can ensure that notifications don’t interrupt and cause a potentially embarrassing distraction.